For structure or restructuring. What we do is, we combine the existing project with our internal team, and specifically from resource allocation, combination, what training needs to be given, if we want to uplift the resources, we do all these things. So, to do that, what we see is that we need to know, we have to know that actually... the XY, X number resource, what is their current status... when you recruited them, in what state you recruited them... including CV and salaries and all those things, knowledge as well, what do they know. Now, suppose someone has been working here with you for three years. Actually, in three years, how much growth have they had in the company, how much personal growth have they achieved, how much has their salary increased, all these things combined... actually judging a situation where... the person who is there, how much that person is able to do, to contribute for the company, and how much the company is contributing for them. It's like we assess both sides. After that, we go into a conversation, and in that conversation, we take the things... managerial, your... a decision, a managerial decision, then according to the decision of the higher officials, we settle a matter. So, the paper you have been given, it's just basic information. Okay? When a person started working, what expertise they joined with, what are they doing now... what their previous salary was, what it is now, and that salary, in that proportion... how much contribution the company is specifically getting, and what they are getting in return. We will prepare a report with all these things. Specifically for each and everyone in relation with the project as well. Why? Because for whom we will prepare the report, in which specific part of their project they are working and how much value they have in that specific part, we will also assess that, yes, this person is a key person. So, if we, when they were assigned to a specific part, so, if they leave, how much loss will the project suffer. Or if the company wants to let them go, then how much loss will there be. Assessing these things. We won't give any decision. We will just assess and produce the right result. The decision that needs to be taken, those who are at the C-level, chairman sir plus the managers, they will take the decision. Our job is to organize the whole thing and create a report. Do you have any questions?

Your your voice is not audible.

Sorry, now you can hear me. Yes. My, my question is, our personal file, based on which we will fill out these information forms, we will try to meet your requirement... the data that will be there, the level of data that exists, although I don't have the files, if I did, maybe I could have told you the accurate thing. But with the data available at the primary level, the areas that are possible for us to cover, for example A, basic employee information, B, professional background... then D, employee detail. We can fill these up in a proper way, but for example C, job role and responsibilities, if their line supervisor or department head... ...if they provide it, then it is possible to cover the job role and responsibility. E, performance development, here our performance is not rated based on KPIs, a one-line rating is done. So, it will be done according to the rating that exists. Career development plan, I don't think it will be possible to cover this. Besides that, F, compliance and security, like IT policy compliance, access level permission, equipment allocation, asset return, HR cannot provide these things at all. Because, as I said, my role here is additional HR, if I say just up to recruitment and selection, that's my role. And that's it. Otherwise, I have no other involvement with HR in any other area of this team. Only recruitment and selection is there. Otherwise, I have no involvement regarding performance appraisal. Because of that...

Nesar bhai, Nesar bhai let me add you to him. Mamun bhai is the head of HR at our JMI. Yes. The additional responsibility he mentioned, he does his additional responsibilities, as per sir's instructions. But he is the HR head of JMI.

Okay, okay. Thank you Rasel bhai, I was overlooking you, I'm sorry. I saw your picture on the side but I couldn't recognize you from your picture.

I've gotten old in real life, brother, that's why maybe you couldn't recall.

Okay, that's fine, sorry for that. No no, what I will say is...I mean... the information is just, it's a standardized information. We won't need everything. Okay? The things that are not there, we will prepare those things in the future. We will prepare it so that each employee's file is rock solid... where if someone asks a question about that employee, all our information will be available. Because when we go to work internationally, we often have to provide employee profiles or this and that. Among them, there are some basic things that need to be made publicly available and everyone sees that. Okay? So for that reason, we will do those things slowly, that's not a problem. Whatever is there, that's fine. The basic information you mentioned is okay. If some information can be given by your... if Arif bhai can give it or if Rasel bhai can give it, that's fine. That we need it entirely from end to end, that's not the point. And we are doing this exercise to see this, to see how much we have, and how much we will do in the future. Since we are thinking about Mononsoft, we have to go beyond our limits. Bangladesh or internationally. So in that case, the more beautifully we can... prepare our profiles, prepare everything. Here there are other ISO and other certifications, for those things, if we prepare everything in advance... then if we suddenly want to bid for an international project, we can bid for it suddenly. This exercise is being done for these things. So what is there is fine, and what isn't there, we will prepare it, that's okay. So, don't worry about that.

Yes, then your message is clear to me. So we will try, as soon as we get the personal files in hand, we will start. And in this case, my primary file covers a certain area, and in the next stage, the extra areas that will not be covered by the file, I will try to cover them by talking to Arif bhai and Rasel bhai. If I can do it, okay, otherwise that gap will remain. If in the future it is needed for your assignment, then if...

No, no problem. I have your details, please leave your email address or I can get it from Rasel bhai or Arif bhai. In case we need anything, we will let you know. That's fine, it's not a problem. Right now, our exercise is with the total team, the total company and the project, we need to assess its allocation a bit. Then after the assessment, when we get the things, we will assess them and then go to the next step, what they wanted to do and how they wanted to do, because... we often make a decision that we will do this. But if we do it and I don't get overall satisfaction or if the company's...thing is not maintained, then it...in the long run we have to suffer. So that's why we are doing this exercise so that we can take the right decision. And nothing else. Okay, I got it.

Arif bhai or Rasel bhai, do you have anything to ask or do you have any more questions?

No no, I'm done.

From my side, I am telling Mamun bhai that if Nesar bhai needs any help... Nesar bhai's WhatsApp number...Nesar bhai, shall I share it with him? Please, please. I will share it, you can talk to him directly and find out if there is any confusion.

Yes, if there is any confusion, knock me directly. And we want to do this a little quickly, since I have been given a deadline that, today is the 17th, right? We have to prepare the report by the 2nd or 3rd of December and give it to your chairman sir so that he can make a decision. Because in January, you probably have salary increments and many other things. So before that, he wants to review the whole thing and take a rightful decision. So to do that, we need to be a little fast, because the information is not that much. If you can share as much as you can, and if we can close it within one week, then it will be a little easier for us to do our work.

Okay, okay, from my side I will try hard, as soon as I get the personal files, I will start the work. Yes, please.

And Nesar bhai, this project project portfolio, the template you sent for it, will there be a separate sheet for each project? Please, yes. Because here, to assess your workflow, that actually the work you are doing, are you overworking or not, or maybe some of you have some ideal time in your work, we will find these things from your worksheet and people sheet, to make a combination, rightfully. So for this reason, however many projects there are, if you provide the total project and who is working on which project from this team, from there we... will merge employee information and project information to see which employee is the most important and which employee is the least important. We will work in that way.

Okay, okay. Okay. In that case, if I make separate sheets, then I mean, one by one, I have some things here in the project information, I need some clarification. That A, in A there is, project portfolio, current project portfolio. Number of active projects, in that case, it will always be one, right? Yes, how many projects are you currently working on. No, when I make a separate sheet for each project, then this sheet will be for one project. Yes, it will be a sheet for one project, but if you, simultaneously, by active project we mean how many projects you are running at the same time. So, overall, if you run two projects there, you will put two. If you run three projects, you will put three. Like that. Then you will give the details of the individual projects. So in each sheet, that number, that your active project is working on four projects. That means we have to create four documents for each, we will see that you have written four, and if the four documents are correct. Have you understood? How many active projects are there? Now, if there is only one active project, and the rest are idle, you have done them before, in that case, it will be one. Meaning, it will be one in each of them. But the information about which ones you did before, which ones you did later, that has to be done.

Here client/funding organization, does this mean the client of this project of mine? Yours is Mononsoft. Mononsoft is providing service to your third party, JMI, or JMI is funding you. This thing, how much money you are earning and how much of a deficit you are in, we have to figure that out. For that, suppose Mononsoft is working on four projects, so in four projects, you are an external company. JMI is a separate client of yours, for example. So from that client, how much money you are earning and how much of a deficit is coming from the chairman sir's side, we have to figure that out, in a specific ratio. That yes, you are earning something, how much are you earning? Then we will understand that we are earning X amount, so the employees we have, suppose we have 30 employees, we are not earning all the money for those 30 employees. So in that proportion, for these 30 employees, we need to bring in some external projects, bring in more funding sources or request Jabed sir with a plan that we are moving forward with this plan, if we move forward with this plan, on a future X date we will have a cut-off period, within that we will be self-sufficient and won't need funding anymore. To do these things, we need this.

Total project budget, in fact, we don't really have any... ...I actually don't know about the budget, so how do I do this? Then, what we do is, whether it's an internal project or an external project, or even if I develop it with self-funding... what we have to do is, we assume a cost with the total project. That cost, the funder can be anyone, it doesn't matter. But if we don't do it according to that cost, cost times time. Suppose a project will take you three years, in three years you will need 10 resources, you will need other resources or other facilities, plus you will need time. So if you assume a project budget of X amount, then it's easier for us to understand if my project is overspent or if my project will finish on time. For these things, if it's not there, then that's fine. After assessing, we will set it. For example, what Jabed sir is saying is that you have to stop now. So if we stop now, then for stopping this, we can do the correct assessment, the right assessment for it, that okay, this is the right assessment. If we stop, then the workflow we have or the build we have, because an ERP never stops. Okay? Why? Because every time it changes, business changes, decision changes, geography and everything else changes. Since you do international marketing for JMI, in that case, we will need this assessment. That specifically there was no budget, that's fine. But what we will calculate then is, from when you started the project until now, how much money has been spent. Okay? That will probably be the project's budget, but in the future, what we have to do is, every work has to be budgeted, properly. Time, budget, resource, allocation and then finalization. Clear? Okay, clear. Okay. In technical operation details, technology stacks, means what technologies we are using in this project. Infrastructure setup, is this cloud/on-premises, network components, is it like all these things? Are you developing it, using your private cloud, or are you renting cloud from somewhere else, are you paying someone, to know these things. How you are actually doing it, then what we will understand after doing this exercise is that suppose you have a license, okay? So what kind of amount has been spent on the license or the amount for this license, it's one way in one place, and another way in another place. Because there are different licensors, okay? There are different companies. Then we can rightfully assess and make a decision that the work you are doing or the licenses you have now... if we renew that or if we don't renew and go to another vendor for cheaper cost or to do something, identifying these things.

Will this be in the infrastructure setup here? For example, we are using the licensed version of Bitbucket for source code management, we are using the licensed version of Figma for design, should we mention these things here? Yes, yes.

Hardware requirements/integrations. Okay, the hardware requirement is, for example, you are now developing an ERP. Okay? This ERP, which we are discussing with Rasel bhai, is the ERP being rightfully balanced with the hardware, with everything. This balancing, we will do a test, we will do a test next, this week or next week. So, how much space you will need in hardware, how far are we planning to take this. For these things, for example, the ERP you are making, how many users will use it, or for example, how many hundred modules are there, those modules... then with all the things, the resource allocation that happens, computer internal resource allocation, we will assess those things from this place of yours. If you, here it will be top-level things, no need for granular level. That yes, we have a target of 4000 users, or we already have 1GB internet line bandwidth, Fiber Optic line. Suppose here we are making it redundant. We have two spaces in two places. To allocate these spaces correctly, meaning, the top-line things are given here.

Dependencies/collaborations, what did you actually mean by this? By dependencies, I mean, are you working by yourselves here, or are you collaborating with a third party for any of your resources, internal. For example, if we get engaged now, we are a third party, we will work with you. Have you done anything of this sort previously. Those things, then we can take a right decision.

Delays/bottlenecks. So the project you have, that project, maybe as I said, with the budget, with your timeline, you are thinking that no, the project is not finishing on time. To finish our project, we will need end-to-end modules, these things, or we are thinking we will have a cut-off period here, then we will do it again. Those things are given here, what you actually wanted to do, but couldn't do. There is a stock given there that we wanted to do this, we couldn't do it. So now that we are assessing, we will have a marker here that these things have happened and these things will happen in the future. Because a project never reaches 100% completion, okay? For that reason, there is a right marker given here, from which we will understand that these modules are 100% self-sufficient or these modules are not 100% self-sufficient. Then we will divide it into two parts. One is 100% or 10%, 30%, 50%, we will divide it like this. Then we will understand that if we move forward in the future, then module number one is 100% done. That means if we want to do something there... then we can do extended things. This is how these things are done.

Okay, so should I segregate these sheets module-wise? You can. Because each module is actually an independent big project. For example, sales and distribution, it's a huge project. Here, about 2300 of my users are connected to it. In production planning, 600 users are connected. In supply chain, about 100 users are connected here as well. Again, all the connections are also overlapping. The one connected to supply chain can also be connected to production planning, they can also be connected to sales and distribution. No, that's fine, we are only doing top-level here, I don't need it at a granular level. What I need is, for example, if you write the names of the modules here, that I have 10 modules, 10 modules, or how many instances are there within one module of mine. That one module of mine, SD is a module. Within this module, I have 10 or 15 instances. Our gradual plan was 10 modules. Among the 10 modules, the names of the ones we completed, and the names of the ones that were not done. No need for a granular level, top-level will be enough. Then in one sheet you can...

Project team members, should I give everyone's name here or mention the number? In project team members, who are in this project. For example, you said that one person is developing an HRM module, another person is developing another module. Now, if I talk about an SD module, then in the SD module, these people are working on this module continuously. Or these people worked on this module, it's finished. There is no more work on this here but it's finished. Then I will understand... that if I say name one, or name X, person X, whose name, was in that module. Then I will show it with their JD, okay, according to their JD, they were in this module. Now if I want to move them or move them somewhere else, will there be any internal clash in the project. To assess these things.

Here, if, for example, a project has 10 names. In that case, the third option, allocation, percentage of time, how will I mention this to you? You have already done this, right, if the project is developed. And if the project is not developed, then we will do it in the future, no need to worry about that allocation. Previously what you can do is, this person worked on this project for, say, two years. For one module. This person worked on this for five months. In this way, allocating the thing, for that module or for that project, setting an allocated time. Then we will understand that according to the person's experience and expertise, how much they have contributed to the project.

D. Strategic and future planning, in internal R&D or innovation plan... actually... we are so busy working that we can't make these kinds of plans, but recently when I expressed the plan that... we want to increase our AI level expertise here... to introduce something new here... that's when you came, sir brought you into the picture, that he can suggest you how we can do this. So... the plan here...

No, you can just write that not applicable, N/A, just write N/A and that will be fine. We will do this in the future. Or not... you can just say that.

One more request regarding this template filling. Can you provide me with a filled-up sample for one or two resources, plus for a project? It will be a bit easier for me then.

I can fill up one, but I cannot share the ones from third parties. I can fill up a sample and...

You can change the third party's name and all, then I will understand what the trend is. I mean, how the language should be, in what way it would be, because you will definitely grab the information from here as data in some way and put it through an analysis module. So, Mamun bhai's filled-up things and the project data here, a specific integration will be needed. For example, it will be needed in the names themselves. Will I put names here or IDs, how will I do it? If I could get a filled-up part, it would be convenient for me, that for you... because I submit it once, then you say that I didn't want the data in this format, I wanted it in that format, then I have to rework it again. Instead, to avoid this redundancy and rework, if we can give you a near-accurate level from the first time, it will be convenient for us and for you.

Okay, I'll do that for you. Because each project is different, so in that case, each person writes in their own way. So, what we can also do is you can fill one up, and then we can have another meeting. Since it's online, you can message me, and I can check if it's correct. Now, how you call a module, if you call it by a technical term, you will write the technical thing. And if you call a module by a normal name, you will write the normal thing, the thing you have given in the SRS, that we will write this module with this name or do it with this name. Everyone does it in their own way, each person's project is different. But we can standardize it, what is standardized, we can do that. And since I am very technical and assess things technically, it won't be a problem for me. Whatever you write, if I have trouble understanding anything, I can find out from you, no problem. But still, since you asked, I will prepare one and share it with you. But in the meantime, don't wait for me, you can start filling yours, and I will prepare... and share which project is most suitable for you.

If I get this, it will be convenient for me. I will preliminarily fill up as much as I can, then after getting yours, I will match it. The gaps that are there, I will try to understand them by looking at yours, that's why. And it would be better, I feel that if one project's sheet has multiple modules, can I use columns? For sales and distribution, the first column, for production planning, the second column, in this way... can I do it like this?

You can use individual documents, that I will use one document for one module, that's no problem either, you can use columns, whatever you feel is easy.

If one project has one sheet, it will be convenient because you will find everything together in one place. You can see it at a glance.

In one document, you can create multiple pages at the bottom. Yes, multiple tabs. In multiple tabs, you can put multiple modules. That's easy too. That's not a problem.

Yes. Because all of them are single-cell data. In some cells, there might be attachments, in some cells, there might be a large table. This will mostly happen in Mamun bhai's case. To put educational qualifications, a large table will come, or employment history, a table will come, for which you have a single cell here. Yes, that's it.

For that reason, if I get the formats, for the person and the project, both. The format, if I get a filled format from you, it will be convenient for me to understand exactly what things, how to give them so it's most convenient for you. Nothing else.

Okay, I will share both. No problem. Sample file... I will share it. No problem. I just need today's time, or tomorrow's time. But in the meantime, you can...

We can proceed. No problem. The basic data, we will prepare it, because the data we have, the CVs and all, they are all in hard copy files. Maybe Mamun bhai will engage one or two people to put them in this format.

If you scan and put it in the folder I gave, that will be fine. No problem, just name it with the employee's name and put it in the folder I gave, that will be fine. No problem.

Okay, okay. Okay, that's fine. Thank you, Nesar bhai. Okay. And... do you have any more questions, Mamun bhai or Rasel bhai? From your side?

Not for now.

Thank you very much. Not for now, but if any arise, we will contact you immediately.

No, that's fine. Because, this is a bit tricky when we do it, if there is something and something is missing. It's a bit tricky to do, but when we get it done, you will see that mentally we will become very strong, that hey, I have everything. So if anyone asks me, I can produce it, that based on this data, I have made this decision, or based on this data, we will make decisions in the future. It is a very... it helps a lot in team building, or let's say, understanding employees, resource allocation, then funding, it helps a lot in all these things. After doing this exercise.

No, that's fine. I mean, the thing is, we are actually... Rasel bhai knows very well, we are passing through a very critical time. With various development issues, various modification issues, various things, that... nobody is really getting time to breathe. For example, in the morning, Chairman sir mentioned many tasks, I said yes to all of them, that I will get them done. After that, at the end of everything, he brought up another thing that, do this right now. What does that mean? The five tasks he mentioned before, a new priority has come on top of those five tasks, which will take another two days to do. And I had said that I would give those five tasks in these two days. Now, I mean, in this kind of situation, it's a very critical... we have to go through a time management...

No no, I understand. What we will do, after this whole thing is done, we will... for a project, the development never ends. That won't happen either. So, whatever requirements come, we will design the project in such a way that with new requirements, if we embed the new things with what we have already done, then we have cost analysis, we have many things, technical analysis. Now, suppose someone tells you to do something, whoever they may be, to do that thing, we have time analysis. You are overworking. You don't need to overwork. Why would you overwork? Unless it is necessary. Okay? So, if we plan properly, those who are at the senior level, they will also understand that because of one decision I made, how much effect it's having on his business, we have to tell them that too. We always have a tendency that if someone gives us something, yes, we are doing it. But as a result of saying this, 'I am doing it', I can say that I will do this, but I have to see how it will affect my current workflow. Okay? If it affects too much, then we will give a solution like this, that to do this thing, I will have this effect, but still, if it is necessary to do so, we will do that, but you need to bear in mind that if I do this, these will be the consequences. Okay? When we present this beautifully, those who are at the senior level who will talk to us or interact, then you will see that they will also understand gradually. Because we do projects in both Agile and Waterfall. Okay? Some things have to be done in Waterfall. If you try to put Agile in there, our project will never finish. Okay? And at one end, you will see that they will say that Arif saheb did not handle it correctly. Okay? For that reason, our this... for this reason, we are doing this exercise so that there are no more delays. That yes, I know my project, this is the situation, this is the thing. Now, we will do this in Waterfall, we will not put anything in here. We will do this in Agile. And if there is something new, we will build that too, but it will not affect what I had previously. We will create new relational databases or do other things and we will take it forward, there will be no problem with that. Normally when I work, the database we have, it has thousands of functionalities. We create that database, and what we will do in the future, that database is also created, and what I will do in building, that is also created. Now, if someone analyzes and wants to do something new, then I will know that yes, this thing is in my feature list, I can do it. Or I will say that no, I don't have this, to do it, I will have to create a relational database and do it, but I will never touch the old database. Because that's my safe zone, or where, if I touch anything, one pillar, to break it, there are lakhs of other pillars here where its string is. It will be destroyed. Then you will see that even with 10 database engineers, I can't fix it. Why? Because I have to intervene. To prevent these things, we are doing this exercise. And for documentation, we will assess each project or module and specifically create the documentation. This, if we have an SRS, that's fine, if not, we have to create it. The other documents that are there, the diagrams, we will create all of them. Why? So that this project... for example, Arif saheb, you... say you replaced someone in a project. One... or some database engineer or some developer left. Then, that build they created, so that if someone else comes, they can directly understand, okay, these things have been done in this. So I understand that project very well. If those things are not there, then you will see that it takes two-three months for a person to understand a project's module. Without documentation. Right. Okay? So to prevent these things, we are doing this whole thing now. So that... anyone... even if I leave, someone else who comes will understand what work I have done. So that it starts from there. Not like that work has to be done all over again. That shouldn't happen.

Okay, okay.

Okay, then... I should share the recording with you. I will share the recording, no problem. It takes an hour or so. But when it's done, I will share it. And thank you, everyone, Mamun bhai, Rasel bhai. Anytime, if you need anything, knock me. And if we can do it a little quickly... the information that is not there, is not there. We will create that in the future. With what is there, if we can do it quickly, then we can prepare the report a little faster. It will be better for our decision.

Sure. Thank you. Thank you all. Okay. Assalamu alaikum. Thank you, Nesar bhai. Assalamu alaikum. Yes, Rasel bhai, yes. Allah hafiz. Thank you, everyone. Assalamu alaikum.